Administrative Assistant Senior Representative - Accredo - Hybrid (Finance)
POSITION SUMMARY
The Administrative Assistant Senior Representative will provide direct administrative and project management support to multiple members of leadership. Broad responsibilities include creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, schedules, tracking action items, managing calendars, making travel arrangements, planning and executing meetings and managing expense reports. The ideal candidate will be comfortable with developing options, proposing alternate solutions and willingness to provide advice and recommendations to leadership.
This position is in-office aligned and will require the flexibility to perform onsite 3 days per week at a designated Accredo facility.
Primary Functions
- Planning and scheduling meetings, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly
- Evaluate and submit payroll and overtime applicable.
- Maintain calendar(s) in a timely and logical manner; proactively manage coordination of work to avoid conflicts
- Keep manager(s) apprised on the status major projects, after meeting action item reports, assignments,
- and general operations
- Creates basic spreadsheets and org chart updates, basic PowerPoint presentations for visual representations for internal distribution
- Support with organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc.
- Act as an important part of the leadership team through project support and initiating communications
- Facilitate planning for and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality and technology
- Leverage technology and best practices to facilitate the effectiveness of the leadership team
- Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cigna's booking tool. Requires 100% accuracy of travel itineraries and reservations.
- Accurate submission of expense reports for all travel & expenses in a timely manner
- May attend meetings and take notes as requested
Key Qualifications
- High school diploma or GED required. Bachelor's degree preferred
- 5+ years Administrative Assistant and/or Executive Assistant experience directly supporting and working with senior leaders
- Advanced-level expertise with the full MS Office Suite demonstrated ability to produce executive level documents in PowerPoint, Excel and Word
- Project management skills a plus
- Ability to not just handle "today", but critical intuitive ability to anticipate future needs and act proactively
- Ability to exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity
- Must be comfortable operating in a fast-paced environment
- Excellent communication (oral and written) and interpersonal skills, and the ability to interact positively with all professionals levels within the organization
- Self-starter with excellent organizational skills and ability to work independently, remain focused and execute work with minimal supervision, able to multi-task effectively
- Meeting and event planning coordination
- Experience with budget tracking/analysis preferred
- Ability to meet deadlines and prioritize work accordingly
- Ability to navigate within a matrixed organization with a high degree of professionalism
If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.
About Evernorth Health Services
Evernorth Health Services, a division of The Cigna Group, creates pharmacy, care and benefit solutions to improve health and increase vitality. We relentlessly innovate to make the prediction, prevention and treatment of illness and disease more accessible to millions of people. Join us in driving growth and improving lives.
Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.
If you require reasonable accommodation in completing the online application process, please email: SeeYourself@cigna.com for support. Do not email SeeYourself@cigna.com for an update on your application or to provide your resume as you will not receive a response.
The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.
