Executive Assistant II (Administrative)
Executive Assistant II
Job Description
You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you'll help us deliver better care for billions of people around the world. It starts with YOU.
We are looking for a team oriented, innovative, hardworking Executive Assistant to provide a full range of administrative support to the BU President in Chicago, IL. In this role you'll manage access to the executive, maintain and modify the executive's schedule, and ensure the executive is made aware of issues that need immediate attention. You'll provide a broad range of highly skilled and highly confidential administrative support to the executive, additional team members, and other visiting executives if needed. The ideal candidate will have sound time management and prioritization skills and a growth mindset along with a track record of building interpersonal relationships with employees at all levels of the organization while upholding a high level of confidentiality and discretion. In this Executive Assistant role, you will report directly to the BU President and work collaboratively with other leaders and executive assistants.
In this role, you will:
Provide a high level of executive administrative skills, handle confidential business matters, and work independently on special assignments while maintaining smooth operation of the office responsibilities of the executive.
Manage the Executive(s) calendar, responding to requests for time and rescheduling when necessary.
Make appointments, domestic and international travel arrangements, assemble packets of information and prepare materials including itineraries.
Handle preparations for department, staff and other meetings including creating agendas, preparing meeting materials and or presentations, scheduling conference space, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.
Maintain a comprehensive understanding of department policies, procedures, and department members' methods of operation to conduct duties and responsibilities effectively and efficiently. Set priorities independently and often serve as point person for department requests for information, requiring knowledge of the people and roles in the organization.
Draft non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for senior management's signature.
Maintain accurate records and files for easy retrieval when information is requested or needed.
Manage reconciliation of corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy and timeliness of expense report submission.
Work with other Executive Assistants in sharing best practices and coordination of calendars.
Other duties as assigned.
About Us
Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn't exist without talented professionals, like you.
At Kimberly-Clark, you'll be part of the best team committed to driving innovation, growth and impact. We're founded on more than 150 years of market leadership, and we're always looking for new and better ways to perform – so there's your open door of opportunity. It's all here for you at Kimberly-Clark.
Led by Purpose. Driven by You.
About You
You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.
You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we're constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you'll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.
In one of our professional roles, you'll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:
High school diploma or GED
8+ years' experience in administrative support in a corporate environment, supporting executives at the top executive level
Must be able to use Outlook at an intermediate to expert level. Advanced computer skills using Windows, Word, Excel, and PowerPoint
Experience arranging travel, meetings, catering, and general office organization
Experience making international travel arrangements and awareness of the documents required for such travel
Ability to multi-task in a fast-paced environment
Accurate typing, filing, record keeping, grammar, and spelling
Strong written and oral communication skills
A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material
Ability and willingness to work overtime on an occasional basis to meet workload demands
A demonstrated orientation to detail, strong analytical and organization skills
Ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination.
Preferred Qualifications:
College diploma
Previous experience with SAP
Working knowledge of Kimberly-Clark's current office practices and procedures
Total Benefits
Here are just a few of the benefits you'd enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.
Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.
In the meantime, please check out the careers website.
And finally, the fine print….
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.
The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.
Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.
Veterans and members of the Reserve and Guard are highly encouraged to apply.
Salary Range: $70,500 - $83,500 USD
At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit-Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only.
This role is available for local candidates already authorized to work in the role's country only. Kimberly-Clark will not provide relocation support for this role.
#LI-Hybrid
Primary Location
USA-IL-ChicagoAdditional Locations
Worker Type
EmployeeWorker Sub-Type
RegularTime Type
Full time