Executive Assistant (Finance)

Linde Inc.
Executive Assistant
Danbury, CT, United States | req23274
What you will enjoy doing*

• In this role, you will conduct work of a confidential nature, necessitating exposure to sensitive information and interactions with contacts requiring considerable discretion, judgment, tact and diplomacy
• Provide administrative support for projects, including tracking progress, coordinating deadlines, and assisting with the preparation of project-related documentation
• Serve as a point of contact between executives/team members and internal/external stakeholders, maintaining professional and positive relationships
• Coordinate domestic and complex international travel, including understanding and managing visa requirements, booking flights, accommodations, ground transportation, and processing expense reports
• Manage and maintain complex calendars for global CIO and VP IT & Digital Americas, including scheduling meetings, appointments, and travel arrangements, resolving conflicts, and ensuring efficient time management
• Schedule and handle meeting logistics (could be of a complex nature)
• Organize and coordinate department wide activities, townhalls and communications (some with global participants)
• Prepare agendas, executive level presentations and manuals
• Maintain organized office systems, including filing (both physical and electronic), record-keeping, and inventory of office supplies
• Maintain accurate organization charts, contact lists, format and proofread correspondence

What makes you great

• High School or GED required; Associate Degree preferred
• Minimum 7 years experience in an administrative position required
• Experience working in a corporate environment supporting senior leaders required
• Requires ability to show initiative and work with minimal supervision
• Must have a demonstrated ability to interact well with all levels of management, including senior and executive-level management
• Strong organizational skills with the ability to manage multiple priorities without losing attention to detail
• Able to work under pressure in a fast-paced environment
• Demonstrated attention to detail and ability to proofread and produce error-free work
• Excellent interpersonal skills required to interface with both internal and external customers
• High proficiency with Word, Excel, PowerPoint, required. Adobe Writer and Concur, preferred
• Strong written and verbal communication skills with excellent grammar and business acumen
• Able to effectively work with international groups and employees from other cultures
• Demonstrated ability to maintain and protect confidential and sensitive business information
• High level of professionalism, tact, telephone courtesy, teamwork, decision-making and judgment
• Must be available to work overtime; sometimes on short notice
• Accessible during non-business hours, as needed
• Dependable, reliable attendance record

Why you will love working with us
Linde is a leading global industrial gases and engineering company with 2024 sales of $33 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet.

The company serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde's industrial gases and technologies are used in countless applications including production of clean hydrogen and carbon capture systems critical to the energy transition, life-saving medical oxygen and high-purity & specialty gases for electronics. Linde also delivers state-of-the-art gas processing solutions to support customer expansion, efficiency improvements and emissions reductions.

Linde employees learn and abide the Linde Code of Ethics and Code of Conduct by demonstrating honesty, integrity, professionalism in all communications, actions, and decisions.
What we offer you!
At Linde, the sky is not the limit. If you're looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.

In addition to competitive compensation, we offer a wide range of medical options to suit everyone's needs. Other benefits include; educational and professional development, employee discount program, 401K, pension plan, and life insurance, just to name a few. The salary range for this role is: $64,400-$88,550.
Have we inspired you? Let's talk about it
We are looking forward to receiving your complete application.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Linde Inc. acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.

*The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.In this role, you will conduct work of a confidential nature, necessitating exposure to sensitive information and interactions with contacts requiring considerable discretion, judgment, tact and diplomacyProvide administrative support for projects, including tracking progress, coordinating deadlines, and assisting with the preparation of project-related documentationServe as a point of contact between executives/team members and internal/external stakeholders, maintaining professional and positive relationshipsCoordinate domestic and complex international travel, including understanding and managing visa requirements, booking flights, accommodations, ground transportation, and processing expense reportsManage and maintain complex calendars for global CIO and VP IT & Digital Americas, including scheduling meetings, appointments, and travel arrangements, resolving conflicts, and ensuring efficient time managementSchedule and handle meeting logistics (could be of a complex nature)Organize and coordinate department wide activities, townhalls and communications (some with global participants)Prepare agendas, executive level presentations and manualsMaintain organized office systems, including filing (both physical and electronic), record-keeping, and inventory of office suppliesMaintain accurate organization charts, contact lists, format and proofread correspondence