Payroll and Benefits Specialist (Administrative)
This position administers the payroll, time keeping and benefit related items for Simpson University, including advising the Director of Human Resources of compliance requirements and/or processing irregularities. Primary duties involve organizing, reviewing and processing payroll, workers' compensation annual reconciliation, related employee training in payroll time and attendance software, maintenance of payroll files, preparation of the payroll journal entry, maintaining leave accruals and balances, and reconciliation of payroll general ledger totals to quarterly payroll tax returns. This is an ideal opportunity for a high-level attention to detail, critical thinking, thorough, collaborative and customer service-oriented professional.
Qualifications:
Bachelor's degree in accounting or related field preferred
Minimum of one year payroll administration experience with a strong focus on California compliance preferred
Experience in Human Resources and benefit administration preferred
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
Strong knowledge of federal, state and local employment and labor laws and regulations
Proficient in Microsoft Office software applications (e.g. Word, Excel, Access, etc.)
Experience with institutional integrated data management software a plus
Excellent attention to detail, organizational and time management skills and problem-solving abilities
Highly professional in integrity and demeanor with an ability to handle sensitive information with discretion and professionalism
Strong verbal and written communication skills. Able to communicate with personnel of all levels
Proven ability to work independently and as part of a team
General Expectations:
Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
Demonstrate Simpson University Values in the performance of all duties
Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
Maintain the confidentiality of information, data and records
Properly exercise tact, diplomacy, discretion, and professional judgment
Demonstrate strong customer service skills in the performance of job duties
Demonstrate good organizational and communication skills in the performance of job duties
Supervises employees in accordance with Simpson University policies and procedures
Support the overflow needs of other departments within the respective university area
Perform other duties in accordance with this position as deemed necessary by the immediate supervisor
Essential Functions:
Process semi-monthly payrolls for all exempt and non-exempt employees, and any manual payroll runs as necessary, meet payroll cycle deadlines
Ensure compliance with payroll laws and regulations, including wage and hour law and stay current on changes in tax laws and regulations affecting payroll and benefits
Review payroll registers to verify wages and deductions are correct for every employee's paycheck per pay period
Ensure accurate and timely processing of payroll changes, adjustments, and terminations; ensure manual payroll check requests are issued and calculated correctly
Responsible for internal and external reporting on payroll, including substantiate payroll allocation to general ledger; identify payroll discrepancies and appropriateness of payroll items
Responsible for all monthly, quarterly and annual payroll tax reporting
Ensure that tax profiles for employees are set up in HRIS according to their states and local jurisdictions
Process garnishments, new hire paperwork including I9's, W-4's, etc. as needed
Assist with preparation and distribution of W-2s and 1095Cs
Act as a first point-of-contact for University employees regarding day-to-day benefit and payroll operations
Conduct new hire orientations and coordinate with managers and the Human Resources team to effectively and efficiently onboard new employees
Assist employees with payroll and benefit related questions and solve discrepancies as needed
Facilitate timely deduction of employee Healthcare Savings and Flexible Spending Accounts and 403(b) contributions, and timely and accurate transmission to the plan provider/trustee as well as reconciling all deductions and contributions each pay period
Assist with 403b Plan compliance and annual audit, disbursement requests, and Employer Contributions and Match
Oversee maintenance of employee benefit elections and ensure benefit information is up to date
Work with insurance providers and Third-Party Administrators to effectively manage all benefit programs
Provide individual and group employee training in HRIS regarding benefits, payroll, timekeeping and attendance
Understand and track multi-state tax laws and regulations regarding benefits such as sick time, by state, based on state specific requirements
Related Responsibilities:
Maintain payroll files, leave accruals, and balances
Employment verification
Completing unemployment and SDI claim reports with wage information
Bank inquiries, fraud checks, stop payments
Workers Compensation audits and General liabilities audits
Support annual Open Enrollment
Participate in the annual University financial audit process by providing the requested documents.
Workers Comp claim filings and corresponding with injured employees
Benefit invoice payments and reconciliation
Serve as a primary contact for inquiries from third-party vendors, always exhibiting excellent customer service
Assist with employee complaints and investigations
Assist with special projects tasked to the Human Resources department
Attend webinars and trainings to keep abreast of relevant changes in employment and wage and hour laws
Responsible for integrity of University payroll and overall compliance
Physical Requirements:
Job Title:
Payroll and Benefits Specialist
Typical Working Conditions:
(Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)
Indoors in controlled environment
Equipment Used:
(List all manual and automated equipment used in the course of performing essential functions.)
Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener
Essential Physical Tasks:
(List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)
Sitting for long periods of time using a computer
Analysis of Physical Demands to Perform Essential Functions:
Key (Based on typical week):
N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)
F=Frequent (34%-66% of time)
C=Constant (over 66% of time)
Activity
Frequency
Activity
Frequency
N
R
O
F
C
N
R
O
F
C
Lifting/Carrying
Twisting/Turning
Under 10 lbs
X
Reach over shoulder
X
11-20 lbs
X
Reach over head
X
21-50 lbs
X
Reach outward
X
51-100 lbs
X
Climb
X
Over 100 lbs
X
Crawl
X
Kneel
X
Pushing/Pulling
Squat
X
Under 10 lbs
X
Sit
X
11-20 lbs
X
Walk-Normal Surfaces
X
21-50 lbs
X
Walk-Uneven Surfaces
X
51-100 lbs
X
Walk-Slippery Surfaces
X
Over 100 lbs
X
Stand
X
Bend
X
Driving
Automatic Trans
X
Standard Trans
X
Other
Keyboard/Ten Key
X
Fingering (fine dexterity)
X
Handling (grasping, holding)
X
Repetitive Motion - Hands
X
Repetitive Motion - Feet
X
Salary Range: $25-$30 per hour
