Office Manager (Administrative)
Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.
Job Requisition #:
029160 Office Manager (Open)Job Description:
Greif is a leading supplier of industrial packaging products and services, growing from its beginnings in Cleveland, Ohio, to a global footprint across more than 30 countries and 200-plus locations.
OUR VISION:
Be the best performing customer service company in the world.
OUR PURPOSE:
We create packaging solutions for life's essentials.
ROLE OVERVIEW:
Supervises and sets day-to-day HR and operational objectives for the team in a manufacturing environment. Problems faced may be difficult but typically are not complex. Ensures HR policies, practices, and procedures are understood and followed by direct reports, customers, and stakeholders. Work is focused on supporting individuals, small teams, or departments. Responsible for document editing, data entry, paper/electronic document filing/archiving, scheduling/coordinating meetings and travel arrangements, A/R and A/P entries, and other accounting and human resource tasks. Typically possesses a Bachelor's degree (or equivalent) and 4-8 years of experience.
Key Responsibilities:
- Supports the plant and HR Partners by answering colleagues' HR-related requests and questions. Addresses and responds to colleague relations issues.
- Conducts audits of payroll, benefits, or other HR programs and recommends corrective action.
- Oversees clerical and HR support services, ensuring tasks are completed promptly and effectively.
- Develops, evaluates, and implements office policies and procedures.
- Schedules group meetings, maintains calendars, and manages daily operations. Maintains records, documentation, and files, particularly more complex or sensitive files.
- Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
- Process all freight bills for customer shipments, and determine and reconcile any discrepancies.
- May manage financial journal entries, monthly and annual P&L statements, and support inventory calculations.
- Completes, prepares, and distributes various forms, reports, and documents. Produces statements and month-end supply reports to corporate as needed.
- Participates in office budget preparation and administration.
- Manage office supplies inventory and place orders as necessary.
- Process workers' compensation paperwork and maintain spreadsheet.
- Communicates goals and objectives, applies company policy, staffs, trains, coaches, recommends salary increases, ensures positive employee relations, and reviews the performance of colleagues.
- Supports colleagues in the benefit open enrollment process.
- Assist with the completion of legal forms for new colleagues.
- Assists in submitting online investigation requests, and assists with new-colleague background checks and onboarding.
- Coordinates training sessions and seminars.
- Assists with processing of terminations.
- Generates ad-hoc reports as requested.
- Performs other related duties as assigned.
Education and Experience:
- Typically possesses a Bachelor's degree (or equivalent) and 4-8 years of experience.
- MS Office and ERP experience required
Knowledge and Skills:
- Excellent verbal and written communication and customer service skills.
- Proficient understanding of Microsoft Office Suite and various ERP systems
- In-depth understanding of clerical procedures and systems such as recordkeeping and filing.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Strong attention to detail.
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EEO Statement:
We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif's Equal Opportunity Policy.
