Academic Service Administrator (Finance)
Dept Number/Name: 0-6101-007 / Office of Educational Affairs
College Division: USF Health-College of Medicine
Salary Plan: Administrative
Job Code/Title: 1108 / Academic Svcs. Administrator
Hiring Salary/Salary Range: $45,000 - $50,000
Position Number: 00045968
This position is located at the Downtown Campus (MDD)
ORGANIZATIONAL SUMMARY:
The Department of Medical Education (DME) in the Morsani College of Medicine (MCOM) is headed by Dr. Bryan Bognar, Chair & Vice Dean for Educational Affairs. Dr. Bognar is responsible for the oversight of the Undergraduate Medical Education (UME) program and Graduate programs curriculum, all MCOM student services (Student Affairs, Admissions, Student Diversity, the Experiential Learning Center), the School of Physical Therapy, the Athletic Training Education Program, and the Physician Assistant program. The Chair/Vice Dean also works collaboratively with Graduate Medical Education (GME), Continuing Professional Development, and the Deans for the College of Pharmacy, College of Nursing and College of Public Health to advance the education mission across the MCOM and USF Health. DME (including the MCOM student services) currently consists of 10 faculty members and ~ 50 administrators / staff members. The primary clients for DME are the medical students, DPT students, the doctoral, post-doc / masters? students, and the faculty / staff educators for the medical and graduate program curriculum. The department interacts with faculty, staff, administrators, students, and healthcare providers across USF Health, USF and other institutions.
POSITION SUMMARY:
The Academic Services Administrator acts as the primary administrator of program planning and academic activities for the preclinical curriculum, with a focus on the first year. This position will report to the Director of Curriculum Management and is responsible for communicating initiatives and outcomes to the Directors and faculty. Faculty support includes assisting with curriculum and course development, preparing materials and assessments for evaluative purposes related to educational outcomes; writing reports and preparing presentations regarding the academic program; responsible for the administrative aspect of events and meetings. This person will have direct contact with faculty, staff and students and an extremely high level of professionalism and customer service is a must. Must be able to multi-task, ability to create high quality, professional written documentation and correspondence; have a high attention to detail, and the ability to prioritize appropriately. Must be a team player and appreciate the ever-changing environment and focus of work on a daily basis.
RESPONSIBILITIES:
Academic Oversight. Provides academic administrative support to the pre-clinical curriculum by program by supporting instruction, including matters such as curriculum review, contributing toward content development in alignment with instructional and program objectives, analyzing and streamlining verbiage in course syllabus, developing and enhancing course rubrics, drafting course/module and session evaluations, analyzing quantitative and qualitative data and trends relative to course and student feedback, drafting and producing reports for internal and external use, including accreditation reviews; having extensive knowledge of and administering academic policies and procedures; serving as liaison between the Directors, faculty, staff and students on a range of academic issues.
Project Administration. Ensures follow through on activities and completion of projects and attends meetings with the Director, faculty and staff. Establishes project timelines and manages resources accordingly to meet or exceed program outcomes and objectives. Researches and analyzes relevant data, develops solutions and communicates conclusions. Serves as a resource and provides input to the Director of Curriculum Management on implementing or changing policies/procedures meet goals.
Responsible for the administration of courses with a primary focus on the first year. This position acts as administrative support by assisting the production of instruction, curricular review, audit content alignment with instructional program objectives, analyze and streamline course syllabi, draft and produce reports for internal and external use, including accreditation reviews, serving as liaison between the Directors, faculty, staff and students on a range of academic issues.
Proctoring: Responsible for assisting assessment efforts for the College of Medicine as assigned
Performs other administrative duties as assigned by the Director of Curriculum Management or the Associate Dean of Undergraduate Medical Education.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelors degree in those same fields with a minimum of two years of experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED:
Experience in medical education academic environment developing and administering academic programs and activities.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38304
Posting Date: 11/26/2024
Posting End Date: 12/10/2024
How To Apply
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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
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USF - Health
USF - Tampa Campus
About USF
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