Staff Assistant (Gift Planning) (Finance)
Special Instructions to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence.
Position Summary:
The Staff Assistant (Gift Planning) provides overall administrative support for a group of gift planning officers on the Gift Planning team at Rice University. Typical duties include managing calendars, collecting data and producing periodic reports, assisting with data entry, filing electronic and physical documents, arranging for travel and business meetings, and managing expense reports.
Ideal Candidate Statement:
The ideal candidate must be organized, detail oriented and able to manage multiple concurrent projects in a fast-paced environment, and should also have demonstrated strong verbal and written communication skills and attention to detail.
Workplace Requirements - This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change. The position allows for three remote working days.
*Nonexempt positions under FLSA are eligible for overtime.
Minimum Requirements:
- HS Diploma or equivalent
- One year of related office experience in providing administrative support to multiple professionals
- In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Skills:
- Knowledge of computer system capabilities, business processes and workflow
- Basic computer skills and demonstrated experience with office software and email applications
- Proficiency in Microsoft Office Suite
- Ability to follow through and complete assigned tasks
- Good organizational skills and attention to detail
- Good verbal and written communication skills
- Good customer service and interpersonal skills
- Familiarity with ERP systems (Oracle, Workday, etc.)
Preferences:
- Associate's degree or higher
- Experience in non-profit/higher-education settings
- Two or more years of related experience
- Experience in online accounting and transaction vouchering
- Experience with Blackbaud CRM or other CRMs
- Experience in a PC Windows environment
- Strong web and email skills
- Ability to adapt to different software applications
Essential Functions:
- Evaluates and implements day-to-day business and administrative activities of the Gift Planning team
- Greets visitors and routes them to appropriate individuals, answers phones, and serves as a resource on procedures and general inquiries
- Distributes routine communications such as memos, notices, emails, and letters
- Assists with data entry as well as management and maintenance of electronic documents
- Collects data and produces periodic reports and spreadsheets
- Makes copies, and monitors and orders office supplies
- Reviews invoices for accuracy and initiates purchase requisitions
- Arranges meetings and assists with routine meetings and conferences, including scheduling rooms, managing equipment, ordering meals and assembling materials
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview
Rice Mission and Values: Mission and Values | Rice University
Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
