Administrative Coordinator - Facilities Management (Project Management)
Facilities Management is seeking a dedicated and detail-oriented Administrative Coordinator to join our team. This role is key to providing top-notch support to our Facilities Management department while we service the ever-changing needs for facility maintenance, utilities, landscape & grounds, and custodial services.
Duties:
- Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. Answers questions, provides information, and handles inquiries for internal and external customers
- Manages Taleo job listings, assists with new hire paperwork, and onboarding tasks
- Processes appointment requests forms, entering electronic personnel action forms (ePAFs)
- Schedules various appointments for office personnel and makes travel arrangements
- Establishes and maintains filing systems, including confidential documents
- Updates office procedures for a more efficient operation when necessary
- Approves departmental expenditures within predetermined guidelines
- Reviews billing from contractors and vendors, adjusts as needed
- Reviews and responds to routine correspondence for office personnel
- Prepares various reports and minutes for meetings
- Plans and coordinates special projects and events
- Performs various duties as needed to successfully fulfill the function of the position
Required Education: High School Diploma or GED, AND:
-
12 months office, clerical, or administrative experience.
Skills:
- Basic math skills
- Advanced computer skills with wide knowledge of business software
- Proficient in Microsoft Office
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
- Proficient with Microsoft Office Suite (Word, Excel, and Outlook)
- Able to work well with interdepartmental teams and initiatives
- Excellent customer service
- Demonstrated ability to deal with confidential information.
- Ability to work independently in a fast-paced environment with changing priorities
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
