Administrative Receptionist (Administrative)

Administrative Receptionist

If you have a passion for assisting others and enjoying meeting, greeting and directing visitors, then Timberline has an outstanding career opportunity for you. We are an award-winning company serving Colorado Springs and the surrounding areas, Creating your little bit of Heaven since 1982. Through our 5 companies we offer a full range of services from landscape design & maintenance, snow removal, wholesale aggregate materials & trucking, trail building & maintenance and general contracting.

Primary Operational Objectives:
The Receptionist is the face and first point of contact to provide a positive experience for clients, guests, and employees.This position provides front desk customer service and administrative support to clients and employees across all departments.

Responsibilities:
Answer phones and handle calls appropriately in a friendly and professional manner Filter calls to ensure they get to the correct place (i.e. take messages when salespeople and recruiters call, ensure call goes to correct person, etc.) Provide first level of screening for job minimums and project fit Enter new and existing client opportunities into CRM (Customer Relationship Management) system First point of contact when greeting guests, clients, vendors and employees Provide exemplary customer service by answering client requests in a timely manner Responsible for keeping abreast of voicemail messages Manage and respond timely to information email and Timberline website inquiries Process all incoming / outgoing mail and distribute to appropriate personnel Sign for and distribute FedEx and UPS packages Provide support for mailings and overnight/Fed-Ex, UPS; collect, sort, and distribute incoming correspondence and mail in a timely manner Assist in company event planning and execution Prepare, reconcile, and submit expense reports Keep reception area and conference rooms in neat and orderly appearance Remain abreast of the conference room calendar and ensure refreshments are provided for guests.Post the schedule daily Keep the kitchens tidy by emptying and running dishwashers daily Create daily check register to distribute to accounting Facilitate general office tidiness; including emptying paper shredder, stocked copier paper, sufficient inks and toners, and other general office upkeep and inventory Assist departments, such as Accounting and Human Resources, with scanning and storing documentsDemonstrate a consistent positive attitude, eagerly accepts other duties as assigned, and seeks other duties when idle
Physical Demands & Work Environment:
Must be able to lift up to 50 pounds Must be able to walk around office and upstairs Sitting at a desk for long periods of time Ability to multi-task with answering phones, assisting people who walk in from clients to employees, and delivering mail and packages around the office