Staff Accountant (Finance)
Dept Number/Name: 0-0206-000 / University Controller's Office
College Division: Bus and Fin-Controllers Office
Salary Plan: Administrative
Job Code/Title: 3216 / Staff Accountant
Hiring Salary/Salary Range: $48,277
Position Number: 00000526
Work Flexibility: 2 days per week in the office and 3 days remote
ORGANIZATIONAL SUMMARY:
The University Controller's Office, led by the Associate Vice President/Controller, is primarily responsible for safeguarding university wide institutional resources and provides accounting, analytical and operational financial support for the instructional, research and service missions of USF, while ensuring compliance with all Federal, State, and regulatory financial guidelines. The UCO consists of Accounting and Reporting Services (General Accounting, Financial Reporting, Research Cash Management, Asset Management, and Construction Accounting); Student Financial Services (Cashier's Office, Student Accounting & Customer Service, and Accounts Receivable); and the Office of Budget and Financial Analysis.
POSITION SUMMARY:
Primary responsibilities include upload journal entries into the FAST system, customer maintenance and invoice processing for non-student, non-sponsored award A/R invoicing, upload wires into the banking system, request and allocation of University abandoned property, monthly calculation of sales tax payable, validation of financial information in Finance Mart, and general ledger account review and reconciliation.
RESPONSIBILITIES:
Upload journal entries into the FAST financial system after reviewing the entries for completeness and appropriateness. Also involves managing these entries within an email. Requires a basic understanding of journal entries and fund accounting.
Initiate and upload wires into banking software application. Requires are view of Supporting documentation submitted for the wires. Also includes dealing with foreign currency conversions for international wires and preparing journal entries to record the currency conversion.
Reconcile general ledger for balance sheet accounts at the University system IeveI on a monthly basis including but not limited to the Gift Card account, the Unidentified Checks account, and the Electronic Fund Transfer accounts. Assist Lead Staff Accountant and Assistant Controller with reconciliation of the PCard\SO reimbursement account. Follow up on and resolve outstanding items with various departmental personnel across all campuses and regional institutions. Coordinate the confirmation of these balances for year end.
Process monthly request for payment of abandoned property on behalf of University system and Direct Support Organizations. Abandoned property may be identified and requested from several states with the primary origin being the State of Florida. Coordinate a location of abandoned property within University accounting infrastructure upon receipt from sender.
Review requests to setup or update non-student A/R non-sponsored award customer information and input to PeopleSoft Accounts Receivable/Billing module in financial system. Print and distribute invoices for all non-student non-sponsored award invoicing for the University. Respond to questions from University community regarding non-student non-sponsored award A/R.
Perform monthly and month end tasks such as determining sales tax collected by the University and then prepare documentation to remit these funds to the state. Review and provide in dependent verification of the completeness and accuracy of financial information stored in Finance Mart with that in the General Ledger after the monthly closing process.
Other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree in Accounting and one year of related experience, or a Master's degree in Accounting or Business Administration (with appropriate Accounting preparation and coursework).
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED:
Prefer Master's degree and 3 years of business experience or combination of education and experience to total 7 years.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38175
Posting Date: 11/06/2024
Posting End Date: 11/20/2024
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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