Public Health Foundation Enterprises, In

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Administrative Assistant I (Administrative)



Salary Range: $23.00-$29.69 per hour

SUMMARY

The Administrative Assistant I provides administrative support while utilizing creative skills to develop visually compelling content. This role supports the Workforce Experience team by designing materials for internal communications, presentations, events, and projects. The ideal candidate is detail-oriented, organized, and passionate about design and employee experience.

ESSENTIAL FUNCTIONS

Creative Design

  • Create visually engaging graphics, presentations, reports, and print materials.
  • Design digital content for newsletters, social media, and internal platforms.
  • Develop templates and style guides to maintain brand consistency.
  • Collaborate with project leads to produce visuals for employee experience initiatives.
  • Edit photos and videos for promotional and educational purposes.
  • Assist with additional creative projects as needed.
  • Provide input on branding and communication strategies.
  • Research and recommend new design tools or trends

 Administrative Support

  • Coordinate meetings, prepare agendas, and take meeting minutes.
  • Manage project timelines, ensuring design deliverables are completed on time.
  • Organize digital assets, project files, and team documentation.
  • Assist with event planning, including design-related logistics.
  • Support ad-hoc administrative tasks as needed.

JOB QUALIFICATIONS

The Creative Design Assistant should have a strong mix of administrative and creative skills, with the ability to balance multiple projects in a fast-paced environment.

Education/Experience

  • Associate or Bachelor's degree in Graphic Design, Communications, or a related field.
  • 1-3 years of experience in an administrative or creative support role.

Certificates/Licenses/Clearances

  • Successful clearing through the Live Scan process with the County of Los Angeles.
  • No specific certifications required, but graphic design or project management certifications are a plus.

Other Skills, Knowledge, and Abilities

  • Proficiency in design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva.
  • Strong Microsoft Office skills, particularly PowerPoint and Word.
  • Excellent organizational and multitasking abilities.
  • Effective communication skills, both written and verbal.
  • Ability to work independently and collaboratively.
  • Experience with video editing software (e.g., Adobe Premiere Pro, iMovie) is preferred.
  • Familiarity with project management tools (e.g., Trello, Asana) is a plus.
  • Basic knowledge of internal communication platforms (e.g., SharePoint, Teams).

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling / Fingering: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 25 lbs

Push/Pull: Occasionally - Up to 25 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

 

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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