Legal Billing Specialist (Legal)
About The Firm
Scopelitis, Garvin, Light, Hanson & Feary, P.C. serves the legal and business needs of the transportation industry on a full-service basis. Our legal team is experienced in not only regulatory compliance, but also business structuring and transactions, litigation, insurance, labor and employment, highway accident defense, taxation, mergers and acquisitions, workers' compensation, logistics, driver leasing, warehousing, private fleet operations, outsourcing, and customs. We also represent clients in a variety of other related industries, including those that provide services or products in insurance, alternative workforce strategies, construction and real estate development, manufacturing, retail goods, and professional services. With our principal office in Indianapolis and other offices located coast to coast, we are easily accessible to clients nationwide.
The Firm has an opening for a full-time Billing Specialist out of our Indianapolis, IN office. The Firm has developed an optional 3-2 hybrid work schedule where employees are expected to work from the office at least three days per week and may opt to work from home up to two days per week. This option may be available after training and an introductory period are complete and at the discretion of the Finance Director and Billing Manager.
The Opportunity
The candidate will provide high level support in the delivery and processing of invoices through various electronic systems, in addition to other accounting functions such as accounts receivable and collections.
Duties and Responsibilities
- Perform full-cycle billing functions including but not limited to client bills, client statements and audit letters
- Collaborate with Finance Director, Billing Manager and attorneys regarding client billing requirements and apply those requirements to monthly invoices
- Collaborate with attorneys regarding client budgets and client rates
- Analyze deductions to bills and work with attorneys to appeal deductions
- Proactively seek ways to improve billing process and reduce future deductions
- Monitor and update new clients and matters for required billing guidelines, invoice formats/settings, discount and rate arrangements
- Handle mid-month and month-end proforma runs with assistance from Billing Manager
- Demonstrate an ability to be proactive and provide best-in-class service to attorneys, staff, vendors and clients by being professional and responsiveness
- Understand the Firm's electronic billing system and process ebilling invoices
- Identify trends and issues with performance in relation to practice group profitability and client fee agreements
- Run reports, analyze data and prepare spreadsheets
- Compare and analyze financial data to propose billing solutions
- Review and understand discounting, rates, pricing, and volume discounts
- Acts as a backup to team members and be proactive in assisting others to ensure deadlines are met timely
- Process electronic invoicing of clients using client-determined external websites
- Understand technical aspects of billing software and utilize systems to maintain information
- Bring aging WIP to Management's attention and analyze for handling twice a year; mainly during year end close
- Performs other duties as assigned or required to meet Firm goals and objectives
Success Factors
Personal characteristics that will contribute to success in this position are a strong work ethic; self-motivated; ownership of work product and position; a high degree of attention to detail and accuracy; the ability to effectively work in a team environment as well as independently; and the ability to multi-task.
Firm Benefits
The Firm offers a comprehensive benefits package including medical/HSA, dental, vision, life, disability, family care leave, 401k/profit sharing retirement package and pet insurance. Employees are also eligible to work a hybrid schedule of three days in the office with up to two days per week working from home. The Firm will supply the necessary computer and accessory equipment to facilitate this hybrid work schedule.
Firm Culture
The Firm has a collaborative, team culture that fosters support among peers and collegiality among assistants, paralegals, attorneys, and managers. We have a welcoming, equitable workplace with an open-door policy. For decades, the Firm and its attorneys have been recognized on the most respected awards lists in the industry, including Best Law Firms, Best Lawyers, BTI Client Service Top 30, Chambers USA, Thomson Reuters Stand-out Lawyers, and Super Lawyers.
Compensation for the Accounting Associate will be commensurate with experience and qualifications. An Equal Opportunity Employer.
- Associates in Accounting or related field preferred; High School Diploma required
- Two years related legal billing experience
- Experience with electronic billing sites and BillBlast or eBillingHub required
- Experience with Aderant, Elite or other legal billing software required
- Experience with LEDES formats and UTMBS codes
- Strong understanding of basic accounting principles
- Excellent communication and organization skills
- Excellent written and oral communication skills
- Strong attention to detail
- Project and team management/leadership skills and experience
- Capability of effective planning and priority setting
- Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
- Strong analytical skills
- Strong technology skills and ability to learn
- Ability to work independently with minimal supervision and to prioritize duties and use good judgment
- Computer proficiency and technical aptitude with the ability to utilize MS Word and Excel
