Administrative Manager (Project Management)

The University of Oklahoma is pleased to announce our search for an Administrative Manager. The Graduate College is a supportive workplace with a collaborative atmosphere and an outstanding professional staff, and we're looking for a dynamic, committed professional to join our team. We seek a self-motivated individual who can work with the Graduate College team. This position coordinates with the Graduate College leadership team on college operations and finances, including but not limited to full responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development.

This Administrative Manager will work as part of our Graduate College leadership team. Regular jobs duties include:

•         Manages all accounts for the department.
•         Reconciles accounts monthly and creates cost spending certification reports.
•         Monitors and ensures money is spent correctly
•         Sets up new vendors and ensures invoices are put on correct accounts.
•         Makes cash deposits into special accounts.
•         Prepares department budget.
•         Analyzes departmental financial procedures.
•         Makes recommendations for change and develops strategy for change.
•         May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
•         Collects time sheets, enters into PeopleSoft, tracks leave, and special pays.
•         Supervises office staff.
•         Responsible for hiring, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development.
•         Anticipates staffing needs by analyzing workflow and strengths of employees.
•         Prepares monthly reports for balanced accounts, verification reports, and management reports. Routes to appropriate personnel.
•         Develops departmental policy by analyzing current procedures, work issues, and current events.
•         Maintains policy and procedure manuals and documents process.
•         Plans and coordinates special activities and projects, which includes representing department or college at various meetings.
•         Serves as liaison to coordinate inter-and intra-departmental administrative functions.
•         Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND: 

• 24 months experience as a manager in an Accounting, Finance, or Business Office.

Equivalence/Substitution:  Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.  

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with students, faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner

Certifications:

• None

Advertised Physical Requirements:

• Sit for prolonged periods. Communicate effectively. Engage in repetitive motion. Use of computer, calculator, and telephone.
• Standard office environment.

Departmental Preferences:

• Previous university experience
• Work experience with complex rules, regulations, detail, and numbers
• Comfort working in an environment that involves frequent public contact
• Must be very comfortable in a highly computerized environment, including Excel, CRM systems, and communication tools, including Zoom, Microsoft Teams, and similar meeting/webinar tools.

Supervision: 

• None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.